Tips To Tell HR You Are Pregnant Via Email

Who Should I Include on the Email?

If you decide to inform HR of your pregnancy by email you may want to let others in on the secret too or you may decide to keep it confidential for a while longer. It’s totally up to you but if you want to take the opportunity to inform others here are some recipients you should consider. First is your main recipient – the HR representative who deals with maternity leave. Then, if you so choose, you can include your boss as the other main recipient or simply copy him. Other people to copy may be senior managers, supervisors, trade union reps, or team members. Bcc anyone you think might need to be informed of the news but not necessarily kept in the loop for follow-up emails or those with email addresses to be kept private.

Best Email Subject Lines to tell Human Resources You’re Expecting?

You may have already written the whole email detailing your pregnancy plan, work requirements, request for leave, and questions regarding healthcare and other company policies but get stumped by the actual subject line. Again, there are no hard and fast rules. You don’t want your important news to get lost in the email backlog, but you also don’t want to appear unprofessional.

“I’m About to Pop” is eye-catching but may be inappropriate. By contrast, neutral ones such as “Change of Circumstances” or “Update on Condition” may be too vague. Some people may choose something more informal like “Joyful News,” “New Addition to the Team,” and “Exciting News to Share.” Otherwise, formal subject lines might include “Request for Maternity Leave” or “FMLA Leave Request.”

To strike the right tone, think about your company culture and your relationship with HR and your boss.

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What Should I Include in an Email to HR About My Pregnancy?

Confirm your pregnancy and expected due date, and attach a medical certificate if necessary. Detail your plans for maternity leave or outline when you think you’ll know. Provide your thoughts on your current workload and on handing over your duties and responsibilities. If you’re willing to cross-train others or to work from home, also share that.

Ask any questions about company-provided healthcare or other company policies. Emphasize your commitment to making the transition go smoothly.

Photo by Ann H on Pixels


Is It Better To Inform HR About My Pregnancy in Person or Through Email?

In person is always better to gauge initial reactions and get issues and questions addressed immediately but if you are feeling too nervous, email can be a viable option once you include all relevant information and ask about any doubts you may have. Choose what aligns with your comfort and workplace culture.

What if I’m Not Comfortable Informing HR Directly?

If you have a good relationship with your boss, consider going through them first or seek guidance from a colleague who has been through the pregnancy process before or get advice from a trusted HR confident.

Can I Request Confidentiality When Informing HR About My Pregnancy?

Absolutely. Clearly express your desire for confidentiality until you are ready to make a public announcement to your colleagues.

Do I Tell My Boss or HR That I’m Pregnant? Or Both?

It depends on your workplace regulations and/or work culture. Telling HR first can provide you with proper guidance on how to proceed, but informing your boss as well is always appreciated. Informing them both at the same time may be best.

Can I Inquire About Flexible Work Arrangements During Pregnancy?

Yes, discuss if flexible work options are possible and ensure that they align with both your needs and the company’s policies. Of course, your company or your type of work may not allow this.

Is 5 Weeks Too Early To Tell Someone You’re Pregnant?

It’s a personal choice. Remember, the first trimester carries an increased risk of miscarriage, which is why most people wait until the second trimester. If your early pregnancy poses particular problems that may interfere with work, such as severe morning sickness or the necessity of bedrest then you may have no choice but to inform people. Consider factors like your workplace culture and the level of support you may need.

How To Announce a Pregnancy at Work?

Whether in a meeting or via email, make sure to inform HR and/or your boss before co-workers. Practice what to say and how to say it. Familiarize yourself with company policy. Reassure your boss and colleagues about your commitment to a smooth transition and keep communication open throughout the pregnancy, informing them of any changes or updates.