How to Tell Human Resources (HR) You Are Pregnant: 5 Best Ways To Tell

How to Tell Human Resources (HR) You Are Pregnant: 5 Best Ways To Tell

Wondering how to tell Human Resources (HR) you are pregnant? 

Discover the 5 best ways to inform HR about your pregnancy with confidence and professionalism.

Sharing the news of your pregnancy is one of the first exciting steps in your journey. But we understand the trepidation working professionals feel about when and how to tell HR you are pregnant.

It can be a good idea to inform Human Resources (HR) first, especially if you have a difficult relationship with your boss or you know people in your work environment might be hostile to your pregnancy. A talk with HR should clarify your rights and obligations so you can be properly guided through the process.

There are different ways to communicate the important news to HR effectively.

When To Tell HR You Are Pregnant

It is difficult to know when to tell Human Resources (HR) or your boss that you are pregnant. Some companies that offer maternity leave and other parental benefits may have rules and regulations governing notice periods. And, if you are going to request leave under the Family and Medical Leave Act, you are required to give at least 30 days’ notice.

If these grace periods do not apply to you or your workplace, then it is completely up to your discretion. There are lots of benefits to early notice. It would be a hard secret to keep when you start showing anyway. Usually, the end of the first trimester is considered adequate notice to ensure there are no problems with leave and that a transition plan can be put in place. Unforeseen circumstances, like early severe morning sickness, may make it necessary for you to inform them earlier.

On the other hand, if you are scheduled for a promotion, you may want to wait until you have it in hand before making your announcement. Try to find a time that provides a good balance between your health, privacy, and career.

5 Ways To Tell Human Resources (HR) You Are Pregnant

  1. Schedule a Private Meeting

A private meeting is a great way to break the news in a confidential environment that you can prepare for and where you can address any concerns immediately. Be clear about your due date, expected start of maternity leave, transitional plan, and any questions you may have as to accommodation, benefits, and health insurance coverage. It’s up to you if you just want to confine the meeting to HR or if you want to include your boss too. You should keep things positive and emphasize your dedication to your job and how you intend to manage your workload during your absence. Be open to questions your employer may have. Don’t sign anything without reading it and always request a copy of a signed document. You also may want to send a follow-up email to have a written record confirming everything agreed to in the meeting and to express gratitude to HR for their support.

  1. Be Clear and Direct

Whether you announce the news in a meeting or an email, be clear and direct. Plan what to say and how to say it. Have a work completion plan and a maternity leave transition plan. Be clear about all your pregnancy needs, accommodations, and any specific issues with your pregnancy.

  1. Share Your Plans

In order to foster the supportive working environment, you will definitely need, you should share your plans with your boss or HR first and your colleagues after. This allows everyone to take the time to adjust to the new situation, put things in place to compensate for your absence and most importantly, see to it that you are comfortable and safe in your working environment. Be sure to provide updates throughout the pregnancy and after giving birth.

  1. Provide a Timeline

Offer a clear timeline of your pregnancy milestones, your expected due date, and start of maternity leave and return to work date to aid HR, your boss, and your colleagues in making necessary arrangements and ensuring a well-managed transition.

  1. Ask About Company Policies

Company policies vary. Inquire about benefits, accommodations, maternity leave, healthcare, and available resources during your pregnancy. Understanding your rights is essential to avoid unmet expectations and unnecessary stress later on.

Don’t let informing Human Resources (HR) about your pregnancy become a worry. Reduce stress by choosing the right time, preparing for the conversation, informing yourself of company policy, your maternity rights, and ensuring a smooth transition between working life pre-birth and post-birth. It can help foster a positive and supportive relationship with your employer during this exciting chapter of your life.

Resources:

https://nwlc.org/wp-content/uploads/2018/10/Pregnant-at-Work-KYR-1.pdf

https://www.dol.gov/agencies/wb/pregnancy

https://www.healthcare.gov/see-plans/#/

https://maternityaction.org.uk/model-letters-maternity-rights-at-work/